BAY MINETTE, Ala. — The Baldwin County Commission on Thursday laid plans to rectify personnel “anomalies” which include positions never approved by the governing body and non-existent job descriptions in the county’s Emergency Management Agency.

The issue came to light after the commission received an evaluation of the department this month from the Alabama Emergency Management Agency which found a lack of training, preparedness and up-to-date plans at the Robertsdale facility.

County administrator David Brewer told commissioners Thursday in a work session that there was no sign of a deputy director job description, and positions were created that the commission never approved.”

“There are anomalies in the whole department,” Brewer said. “Sloppiness has been going on many years. We can’t find a deputy director position, but placement of an individual in a position called that. I am not sure what may be in other departments.

“I look at it like building blocks. But the blocks don’t fit.”

Clerk treasurer Kim Creech said positions may have been discussed in budget meetings or work sessions, but never addressed as an agenda item for approval by commissioners.

Commission Chairman Frank Burt said the personnel department now is researching minutes for more information, and that problems will be fixed as they are discovered.

“We need a job description, salary, organizational chat that goes from top to bottom,” Burt said.

Commissioner Tucker Dorsey said the county had a “learning experience” by reading the report.

“There were a lot of things the county didn’t know,” Dorsey said. “We are going to modify the entire department.”

Burt said the state EMA is reviewing the local agency for the first time this year, and non-compliance could result in the loss of “thousands of dollars” in state grants dispersed yearly to county agencies statewide.